Administrative Office
What can we do for you?
The Institute for RNA Innovation Administrative Office supports the Institute at large, their leadership and the Weissman Lab. We provide service in a professional, cost- effective and innovative manner consistent with the values of integrity, teamwork, stewardship, politeness and respect. These services are provided in accordance with the policies and procedures of the University to ensure sound fiscal responsibility. Please send inquiries to: rna_administration@pennmedicine.upenn.edu
The Administrative Office maintains regular business hours of 8 AM to 5 PM, Monday through Friday.
The Administrative Office is located at One uCity Square, 4th Floor.
Tracey Longs, MBA, ML
Managing Director
Overall supervision of daily operations, manages the Institute’s budget and allocates its resources, and creates strategic business plans for meeting the Institute’s goals.
Kelsey Aaron
Staff Assistant
- Provides high level administrative support to faculty and staff at 1uCity
- Maintains office supplies, distributes mail, coordinates room scheduling, submits building access requests
- Purchase orders and Concur requests
- Building liaison and primary contact for 4th floor staff
- Event planning and coordination
- eShip – Administrative Documents
- Administrative work requests
- Assists with website, weekly newsletter, and social media presence
- Monitors and responds to rna_administration@pennmedicine.upenn.edu email
Justin Condora
HR/Payroll Coordinator
- Hiring requests and postings, onboarding, terminations, and leaves
- Postdoc appointments and renewals, visiting scholar appointments
- Faculty Affairs
- Assists with Visas
- Payroll and reallocations
Pre-Award
Jill Agolino, MSOD, ML
Associate Director of Sponsored Research
- PennERA submissions, Other Support, IRB, IACUC, MTA, RIS
- Effort Reporting
- Pilot Program and Travel Awards
- Supervises HR/Payroll Coordinator
Post-Award
Tina Burling, Grants Manager
- Award Setup & Closeout
- Financial Reporting & Reconciliation
- Budget Management, Expense Monitoring & Approvals
- Grant Compliance Monitoring
- Salary Grid Management
Post-Award
Karlyn Prisco, Grants Manager
- Award Setup & Closeout
- Financial Reporting & Reconciliation
- Budget Management, Expense Monitoring & Approvals
- Grant Compliance Monitoring
- Salary Grid Management
Marjorie Candalla, MBA
Associate Director, Administration and Finance
- Monthly Financial Review and Reconciliation and Reporting
- Annual Budget Planning
- Approval of Purchasing Requests, Travel Reimbursements, and Procard Expenses
- Oversight of Post‑award Financial Activity and Compliance
- Financial Training
- Annual Merit Increase Process
- Supervision of Grants Managers and Financial Coordinator
Silke Fodeke
Financial Administrative Coordinator
- Purchasing
- Travel and Expense Processing
- Monthly Financial Reporting Support
- BEN Deposits Processing
- Space Survey Support
Russell Roberts
Communications Coordinator
- Institute Communications (Internal/External)
- Membership database management
- Event planning, seminars and symposiums
- Webpage maintenance and updates
- Liaise with Penn Development
Policies
- 60-Day-Expense-Report-Submission-Policy
- 2106 – Financial Responsibility
- 2351 Travel and Entertainment – Overview
- 2358 Travel and Entertainment – Personal Vehicles and Ground Transportation
- 2359 Travel and Entertainment – Meals and Entertainment
- 2367 Travel and Entertainment – Payment Options
- Travel & Expense Policy – Quick Reference
Facilities Management
1uCity Facilities Management
|
Landlord Jenn Grega (215-966-6035) |
PSOM Colin Best (267-742-1584) |
Lab Jordan Reff (813) 784-0723 |
|---|---|---|
| HVAC Supply | Lab Hoods | Eye Wash Inspections |
| HVAC Exhaust | Eye Wash Repairs | Ice Machines |
| VAV Boxes | Cold Rooms | Glass Wash |
| HVAC Chilled Water/Hot Water | Vacuum System | Autoclave |
| Humidifiers | Central DI System | Bench Top DI |
| Backflow Preventor | Electrical | Cold Room Cleaning |
| Water Heaters | Lockers | Freezer -80/-20 |
| Blinds | Lab Office Cleaning | Fridges |
| Fire Alarm and Suppression | Conference Room Partition | Quench System |
| Elevators | Card Access | Lab equipment |
| BAS Controls | Safety Showers | CO2 incubators |
| Lighting System | CO2 system |
For all Landlord related issues, please contact Jenn Grega
For all PSOM related issues, please contact Colin Best
For all Lab related issues, please contact Jordan Reff
Another useful document is the building operations manual, via the link below (uCity is toward the bottom, under the PSOM Real Estate Portfolio heading).
https://www.med.upenn.edu/spo/buildings-and-administrators.html
Useful Links
- Concur hosts Penn’s online travel booking and expense management tool.
- J-1 visa(opens in a new window) links and resources
- RIS is an electronic system for requesting and managing material transfer and other non-monetary agreements (MTAs/NMAs).
- CAMS is PSOM’s central account management system that allows business administrators to manage access to grant and non-grant Penn 26 digit accounts, and to report on activity against these accounts.
- eShip is the University’s express shipping system hosted by Penn Mail Services.
- Quartzy is already in the purchasing system at UPenn! After accepting a quote or requesting an item from the Quartzy Shop, follow the instructions for purchasing the item(s) using BenBuys.
- Workday@Penn is a platform that harnesses powerful, cloud-based technology to enhance security and compliance. The University uses Workday for human resources, payroll, and job-related learning.
- Penn Marketplace
Intent to Submit
Please fill out form for submissions of grants, contracts, incoming subcontracts, fellowships, federally sponsored clinical trials etc.